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Why It's Important to Back Up Your Data

Losing company data significantly impacts day-to-day operations, revenue, employee productivity, and the customer's experience. It is critical to back up data regularly. The more often you back up your data, the more protected your company information is and less likely to have severe negative consequences if something does happen. For instance, if you back up your data daily and there is a power outage that wipes out all productivity for the day, it is much easier to input one day's worth of work than recreate an entire week's worth of work or more.

Data backup consists of creating a copy of your systems and storing the information elsewhere. Preferably off-site or in a secure cloud-based program. If files are accidentally deleted, or the company system goes down, knowing the data can be restored promptly is a relief. The company workflow can continue with little interruption.

Top reasons to back up data include preventing data loss, the competitive advantage of having systems up and running in the event of misfortune, reduction in productivity downtime, easy archive storage and retrieval, auditing, annual reporting, and, perhaps the most important, peace of mind.

Not having proper data backup can have devastating effects, such as reputation damage for lack of productivity and company downtime, resulting in loss of customer trust and loyalty; and compliance and privacy issues, data becoming stolen, deleted, compromised, and lost drastically increase the likelihood of cyber attacks, disgruntled employees, hardware failure, theft, and software corruption.

Types of data that can be backed up are end-user computers, file servers, mobile devices, and cloud services like G-Suite, Office 365, and more. Aspects for backing up data include having reliable storage systems, having a reliable and safe place to store information, making sure there is enough storage capacity for regular backup, and having adequate retention for storage. Some common ways to store backup data are USB Thumb Drives, External Hard Drives, Network Attached Storage, Time Machine, and Cloud Storage, such as Dropbox, Google Drive, and OneDrive. Most of these options can be done easily and on-site during closing duties. However, there is also the option to outsource the responsibility to a company specializing in data backup, generally for a fee based on type and amount of storage.

Company data is an integral part of running a successful business people can rely on. Ensure your company's clients and customers feel safe and secure, knowing their information is protected and managed effectively.


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